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Thick or over-sized files
files over 5 cm thick

Any file over 5 cm thick

must be split as it will be too unwieldy when accessed,

and the file and or records would be easily damaged.

To split the file,

find a sensible place at which you can split the file

into 2 or more similar thickness files.

A sensible place is between 2 documents,

rather than in the middle of a document.

Remove the contents from the second half of the file,

and put these into a new 4-flap folder.

More details are given in the later section on 'Labelling split files'.

To choose the correct length tag for the split files,

refer to this table with the thickness of each file.

This image indicates the excess tag length needed

to ensure the file can be opened, and pages can be turned easily,

without damaging either the file or the records.

More details are given on tagging in a later video.

A common question is whether files should be tied
with cotton or linen tape.

Generally, we do not advise tying the file,

but if you are unsure because of the contents,
check with your Transfer Adviser.