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Preparing volumes and books
as standard files

Books and volumes need careful preparation

particularly if there are loose pages.

Using a chinagraph pencil,
endorse the front cover with the TNA reference.

Use a white chinagraph pencil if the cover is dark.

If the cover is uneven or otherwise unsuitable,

using a chinagraph pencil

write the reference on the inside of the volume’s front cover,

or on the page opposite if there is no writing on that page.

Place the endorsed volume in an appropriate size box.

If you have several volumes,

top and tail them in the box to support them
and avoid damage to their spines.

If there are any loose pages in a volume,

using a HB pencil endorse each page with the TNA reference,

and number the page in the top right hand corner,

in case the pages fall out, get mixed up or become lost.

Place any fragile pages in polyester enclosures.

Don’t tag the loose pages,
but ensure they are replaced in their original place in the volume.

Tie the volume with cotton or linen tape

and place it in an individual box.

If this is not possible,
it should be placed in a 4-flap folder before boxing.

Place bound volumes in poor condition
in 4-flap folders prior to boxing.