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Redactions from a volume
partial closure of a volume

Volume to be redacted

Protect the pages under the one you are removing

and ensure that you do not accidentally cut other pages.

Ideally, use a scalpel to cut the page in a straight line

as close to the text as it is sensibly possible to do so.

If the text runs close to the spine
there needs to be a minimum of 12 mm

from the centre of the volume to the cut.

If this isn’t possible
because the text doesn’t allow for a 12 mm gap

then speak to your Transfer Adviser.

If you are at all unsure about removing pages from volumes
then speak to your Transfer Adviser.

Redact the sensitive information using the normal redaction process

described more fully in the video 'Redactions from a piece'.

Photocopy the original page to create a first photocopy.

Redact the first photocopy.

Photocopy the redacted first photocopy
to create a second photocopy.

Using a HB pencil, endorse the redacted second photocopy

with the TNA reference of the volume,

and number the page in the top right hand corner
in case the page fall outs, gets mixed up or becomes lost.

Insert the copy into the bound volume in its proper place.

Tie the volume with cotton tape
and place it in an individual box.

If it is not possible to tie the volume,

it should be placed in a 4-flap folder before placing it in the box.

Using a HB pencil, endorse the original page

with the TNA reference of the volume,
and place it in a new 4-flap folder.

Prepare the folder following the process described in the video 'Preparing extracted records for transfer'.

If you have redacted more than one page from a volume,

place all original pages in the same 4-flap folder.

Either shred your first photocopy
or place it alongside the original document in the 4-flap folder.